Storage of digitally created records

The majority of public authorities today use full digital case processing. The Danish National Archives are working to ensure secure preservation of the authorities' digital records so that they can be made available to the public at a later date.

Digitally created records differ from paper records in that they cannot be reused without the use of a computer program.

Computer programs are subject to ongoing technological development, and it may not necessarily be possible to read and use data created for being read and used by a computer program by using another program or just a newer version of the same program.

Digitally created records also differ from paper records by being stored on media with a very limited lifespan.
Digitally created records therefore require a more active conservation effort than paper records to also enable them to be read and used in the future.

As a conservation policy, the Danish National Archives has chosen a migration strategy that, in the long run, ensures the preservation of the digital cultural heritage. The migration strategy makes special demands on the documentation of the records.

Read the Danish National Archives’ strategies for storage of digitally created records