Acquisition of Archival Data

Acquisition of Archival Data is responsible for ensuring that the Danish National Archives collects documentation on Danish society to as great an extent as possible.

All state authorities, regional authorities and approximately 50 municipalities deliver their documentation and research data to the Danish National Archives. Private individuals decide for themselves if they wish to submit something to the Danish National Archives.

The unit selects the documentation that will in the future provide the best possible illustration of Danish society and which will ensure that the documentation is processed in a way that allows it to be reused.

All new documentation handed over to the Danish National Archives thus goes through Acquisitions. The unit also act as the supervisory authority of data and documents from public sector authorities in a general sense (archive formation). The unit’s tasks are designated in the Danish Archives Act.

The tasks include:

  • Issuing determinations on the storage of discarded documentation created by the public administration and reported documentation from the private sector.
  • Processing approvals for state IT systems that are worth preserving in order to ensure that they can be archived.
  • Preparing the delivery of both paper-based documentation and data from IT systems and research data.
  • Supervision of public authorities’ paper-based documentation and data.
  • Outreach work directed towards the private sector.
  • Working with courses, networks and conferences.

The unit is also responsible for guidance and development tasks in relation to the above and secretariat functions for the Committee concerning the storage, submission and availability of municipal records (the Municipal Committee), the Regions Committee and the Private Archive Committee.

The unit also works with research activities.

Head of the area: Mette Hall-Andersen